Our initial scan found 3 potential issues in your governing documents.
We checked the 2 public PDFs on West Lakes Association’s website against current Indiana (IC 32-25.5 & IC 32-25) and federal HOA law—and more issues may exist depending on the documents you load.
✓Association Bylaws✓2026 2027 Membership Form Download…+ Add up to 10 PDFs in Full Analysis
Potential Issue for Review: Uploaded documents do not include pre-litigation Grievance Resolution Procedure (written claim notice, 10-day response, face-to-face negotiation meeting, and impasse mediation) required by Ind. Code § 32-25.5-5 — look for this language in other governing documents, standalone board policies/resolutions, Rules & Regulations, or amendments that were not included in this review (and confirm any applicable statutory threshold).
Operative Clause · Sec. 3. (Page 3)
“The Board of Directors and Officers may provide, by resolution, the time and place for the holding of additional meetings without other notice than such...”
Why It’s Flagged
Ind. Code § 32-25.5-5-1 to 32-25.5-5-17
Under Ind. Code § 32-25.5-5, neither the board nor a member may initiate a civil lawsuit regarding a non-exempt HOA dispute unless the claimant has first served a formal written claim notice, allowed 10 days for a response, participated in an in-person negotiation meeting within 10 days thereafter, and offered mediation upon impasse.
Sample Discussion Wording for HOA Counsel
For Board & Counsel Review
1First look for this language in other governing documents, standalone policies/resolutions, or amendments not included in this review.
2If not already addressed in another document (and if applicable to this community), incorporate: Pursuant to Ind.
REMAINING INITIAL FINDINGS & FULL DOCUMENT SET
2 Additional Issues Flagged in Initial Scan
Unlock exact page coordinates, statutory citations, and counsel discussion notes for all 2 remaining issues—plus load up to 10 PDFs for complete review.
CC&Rs & Declaration HierarchyBylaws, Elections & QuorumArchitectural Review (ARC)Fines, Hearings & Due ProcessLeasing & Rental RestrictionsReserve Studies & AssessmentsOfficial Records InspectionIC 32-25.5 & IC 32-25 & Federal Preemption
FULL GOVERNING DOCUMENT AUDIT · UP TO 10 PDFS · $699
What the Full Analysis Checks & How It Works
Statutory & Federal Check: Audits up to 10 PDFs (CC&Rs, Bylaws, Rules & Amendments) against Indiana statutes (IC 32-25.5 & IC 32-25), Federal law, and local codes.
Cross-Document Hierarchy Check: Flags internal contradictions where Rules, Policies, or Bylaws conflict with your recorded Declaration.
Marked-Up PDFs for Board & Counsel: Boxes each issue on the source page with the controlling statute cited and sample discussion wording.
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West Lakes Association & Indiana Governing Document Audit FAQ
Answers for HOA board members, community association managers (CAMs), association legal counsel, and homeowners reviewing West Lakes Association’s governing documents under IC 32-25.5 & IC 32-25.
Homeowners & Community OverviewWhat governing documents were audited for West Lakes Association in Rome City, Indiana?
TrueHOA Crystal AI scanned 2 public governing PDF(s) associated with West Lakes Association (Rome City, Indiana), including Association Bylaws and 2026 2027 Membership Form Download Link (primary excerpt: Association Bylaws), parsing 40 operative clauses with exact PDF page coordinates. The audit checks CC&Rs (Declaration of Covenants, Conditions, and Restrictions), Bylaws, Articles of Incorporation, and Rules & Regulations against Ind. Code § 32-25.5-5-1 to 32-25.5-5-17 and Indiana Homeowners Associations Act (IC 32-25.5) & Condominium Law (IC 32-25).
HOA Board of DirectorsWhy did West Lakes Association’s governing documents flag 3 potential compliance issues, and what should the Board do?
Older HOA Declarations, Bylaws, and Operating Rules frequently contain provisions superseded by subsequent amendments to Indiana Homeowners Associations Act (IC 32-25.5) & Condominium Law (IC 32-25) or federal law, or internal hierarchy conflicts where board rules contradict the recorded Declaration. The 3 flagged clauses highlight areas where West Lakes Association’s Board of Directors and association counsel can proactively update policies, avoid unenforceable fine or enforcement disputes, and fulfill board fiduciary duties.
HOA & Real Estate AttorneysHow does TrueHOA Crystal AI check Indiana HOA governing documents under IC 32-25.5 & IC 32-25 for association counsel?
TrueHOA Crystal AI ($699 one-time for up to 10 governing PDFs) evaluates every clause against federal law (Fair Housing Act, OTARD 47 C.F.R. § 1.4000 telecommunications rules, federal solar/bankruptcy protections), Indiana Homeowners Associations Act (IC 32-25.5) & Condominium Law (IC 32-25), local codes, and cross-document hierarchy (Recorded Declaration > Articles > Bylaws > Rules). Every PDF page is widened by 340pt on the right margin with exact paragraph bounding boxes, statutory citations (Ind. Code § 32-25.5-5-1 to 32-25.5-5-17), and non-repetitive discussion wording prepared for HOA legal counsel.
Community Association Managers (CAMs)How do Indiana HOA property managers use TrueHOA Crystal AI during onboarding or annual compliance reviews?
Community association managers (CAMs, CMCA, AMS, PCAM) and management companies use TrueHOA Crystal AI when onboarding a new Indiana HOA or preparing for annual meetings, reserve and assessment reviews, architectural (ARC) disputes, or covenant enforcement. The audit works alongside Vantaca, AppFolio, CINC, and TownSq to give managers an instant, page-cited compliance roadmap across all 10 community PDFs.
Elections & Covenant AmendmentsHow can West Lakes Association pass a CC&R or Bylaw amendment or run a certified HOA election in Indiana?
When an audit identifies outdated covenants or bylaws requiring homeowner ratification, or when West Lakes Association conducts its annual board election, TrueHOA Verified Governance® ($0.50 per door per month, unlimited elections and votes) provides secret-ballot and electronic voting compliance, automated quorum tracking, and cryptographically sealed election records that cut manager election administration time by 98%.
