Our initial scan found 3 potential issues in your governing documents.
We checked the 5 public PDFs on Birchwood Lakes Colony Club’s website against current New Jersey (PREDFDA (N.J.S.A. 45:22A) & 46:8B) and federal HOA law—and more issues may exist depending on the documents you load.
✓Click to access BLCC Constitution…✓BLCC Constitution and By Laws Final…✓2022 10 30 Summary of Proposed…✓Litera Compare Redline 2013 BLCC…✓2022 BLCC Constitution and By Laws…+ Add up to 10 PDFs in Full Analysis
Page 1 of Click to access BLCC Constitution and By Laws Final Adopted May 2024
Each page is widened by 340pt to place the controlling statute and counsel discussion notes right beside the highlighted clause.
1-page sample from Click to access BLCC Constitution and By Laws Final Adopted May 2024 (Page 1) showing paragraph highlight, leader line, statutory citation, and discussion notes.
Click to access BLCC Constitution and By Laws Final Adopted May 2024 · Sec. 2 · Page 3
Governing documents omit a mandatory Alternative Dispute Resolution (ADR) procedure for housing-related disputes as required by N.J.S.A. 46:8B-14(k) and N.J.S.A. 45:22A-44(c).
Operative Clause · Sec. 2 (Page 3)
“Duties of the Officers: A. The President shall exercise the duties usually devolving upon that office. With the approval of the Board of Directors, the President shall have the power to appoint such…”
Why It’s Flagged
N.J.S.A. 45:22A-21 et seq. (PREDFDA); N.J.S.A. 45:22A-44(c); Bell Tower Condo. Ass'n v. Haffert, 423 N.J. Super. 507 (App. Div. 2012)
Under N.J.S.A. 46:8B-14(k) (Condominium Act) and N.J.S.A. 45:22A-44(c) (PREDFDA), every association must provide a fair and efficient procedure for the resolution of housing-related disputes between individual unit owners and the association (or between unit owners) as a readily available alternative to litigation, and offering impartial ADR is a condition precedent to imposing fines.
Sample Discussion Wording for HOA Counsel
For Board & Counsel Review
1Pursuant to N.J.S.A. 46:8B-14(k) and N.J.S.A. 45:22A-44(c), the Association establishes a fair and efficient Alternative Dispute Resolution (ADR) procedure before a neutral evaluator or committee independent of the Executive Board for all housing-related disputes.
2Prior to imposing any fine or sanction, the Association shall notify the Unit Owner in writing of the right to participate in ADR.
REMAINING INITIAL FINDINGS & FULL DOCUMENT SET
2 Additional Issues Flagged in Initial Scan
Unlock exact page coordinates, statutory citations, and counsel discussion notes for all 2 remaining issues—plus load up to 10 PDFs for complete review.
CC&Rs & Declaration HierarchyBylaws, Elections & QuorumArchitectural Review (ARC)Fines, Hearings & Due ProcessLeasing & Rental RestrictionsReserve Studies & AssessmentsOfficial Records InspectionPREDFDA (N.J.S.A. 45:22A) & 46:8B & Federal Preemption
FULL GOVERNING DOCUMENT AUDIT · UP TO 10 PDFS · $699
What the Full Analysis Checks & How It Works
Statutory & Federal Check: Audits up to 10 PDFs (CC&Rs, Bylaws, Rules & Amendments) against New Jersey statutes (PREDFDA (N.J.S.A. 45:22A) & 46:8B), Federal law, and local codes.
Cross-Document Hierarchy Check: Flags internal contradictions where Rules, Policies, or Bylaws conflict with your recorded Declaration.
Marked-Up PDFs for Board & Counsel: Boxes each issue on the source page with the controlling statute cited and sample discussion wording.
Need to pass an amendment or run your next board election with immutable proof?
Works alongside Vantaca, AppFolio, CINC, or TownSq to cut manager election time by 98% (30 hours down to 31 minutes) with 80% median turnout increase and sealed, self-proving ballots.
Birchwood Lakes Colony Club & New Jersey Governing Document Audit FAQ
Answers for HOA board members, community association managers (CAMs), association legal counsel, and homeowners reviewing Birchwood Lakes Colony Club’s governing documents under PREDFDA (N.J.S.A. 45:22A) & 46:8B.
Homeowners & Community OverviewWhat governing documents were audited for Birchwood Lakes Colony Club in Medford, New Jersey?
TrueHOA Crystal AI scanned 5 public governing PDF(s) associated with Birchwood Lakes Colony Club (Medford, New Jersey), including Click to access BLCC Constitution and By Laws Final Adopted May 2024, BLCC Constitution and By Laws Final Adopted Nov2022, 2022 10 30 Summary of Proposed Bylaw Changes.docx, Litera Compare Redline 2013 BLCC bylaws and 2022 BLCC Constitution and By Laws Final, and 2022 BLCC Constitution and By Laws Fina…inal Edits formated Redacted (primary excerpt: Click to access BLCC Constitution and By Laws Final Adopted May 2024), parsing 195 operative clauses with exact PDF page coordinates. The audit checks CC&Rs (Declaration of Covenants, Conditions, and Restrictions), Bylaws, Articles of Incorporation, and Rules & Regulations against N.J.S.A. 45:22A-21 et seq. (PREDFDA); N.J.S.A. 45:22A-44(c); Bell Tower Condo. Ass'n v. Haffert, 423 N.J. Super. 507 (App. Div. 2012) and New Jersey Planned Real Estate Development Full Disclosure Act — PREDFDA (N.J.S.A. 45:22A-21) & Condominium Act (46:8B-1).
HOA Board of DirectorsWhy did Birchwood Lakes Colony Club’s governing documents flag 3 potential compliance issues, and what should the Board do?
Older HOA Declarations, Bylaws, and Operating Rules frequently contain provisions superseded by subsequent amendments to New Jersey Planned Real Estate Development Full Disclosure Act — PREDFDA (N.J.S.A. 45:22A-21) & Condominium Act (46:8B-1) or federal law, or internal hierarchy conflicts where board rules contradict the recorded Declaration. The 3 flagged clauses highlight areas where Birchwood Lakes Colony Club’s Board of Directors and association counsel can proactively update policies, avoid unenforceable fine or enforcement disputes, and fulfill board fiduciary duties.
HOA & Real Estate AttorneysHow does TrueHOA Crystal AI check New Jersey HOA governing documents under PREDFDA (N.J.S.A. 45:22A) & 46:8B for association counsel?
TrueHOA Crystal AI ($699 one-time for up to 10 governing PDFs) evaluates every clause against federal law (Fair Housing Act, OTARD 47 C.F.R. § 1.4000 telecommunications rules, federal solar/bankruptcy protections), New Jersey Planned Real Estate Development Full Disclosure Act — PREDFDA (N.J.S.A. 45:22A-21) & Condominium Act (46:8B-1), local codes, and cross-document hierarchy (Recorded Declaration > Articles > Bylaws > Rules). Every PDF page is widened by 340pt on the right margin with exact paragraph bounding boxes, statutory citations (N.J.S.A. 45:22A-21 et seq. (PREDFDA); N.J.S.A. 45:22A-44(c); Bell Tower Condo. Ass'n v. Haffert, 423 N.J. Super. 507 (App. Div. 2012)), and non-repetitive discussion wording prepared for HOA legal counsel.
Community Association Managers (CAMs)How do New Jersey HOA property managers use TrueHOA Crystal AI during onboarding or annual compliance reviews?
Community association managers (CAMs, CMCA, AMS, PCAM) and management companies use TrueHOA Crystal AI when onboarding a new New Jersey HOA or preparing for annual meetings, reserve and assessment reviews, architectural (ARC) disputes, or covenant enforcement. The audit works alongside Vantaca, AppFolio, CINC, and TownSq to give managers an instant, page-cited compliance roadmap across all 10 community PDFs.
Elections & Covenant AmendmentsHow can Birchwood Lakes Colony Club pass a CC&R or Bylaw amendment or run a certified HOA election in New Jersey?
When an audit identifies outdated covenants or bylaws requiring homeowner ratification, or when Birchwood Lakes Colony Club conducts its annual board election, TrueHOA Verified Governance® ($0.50 per door per month, unlimited elections and votes) provides secret-ballot and electronic voting compliance, automated quorum tracking, and cryptographically sealed election records that cut manager election administration time by 98%.
