Our initial scan found 3 potential issues in your governing documents.
We checked the 2 public PDFs on Heritage Hills Society’s website against current New York (NY RPL Art. 9-B & N-PCL) and federal HOA law—and more issues may exist depending on the documents you load.
✓HH Society Bylaws As Of April 2023✓RULES REGULATIONS Updated…+ Add up to 10 PDFs in Full Analysis
HH Society Bylaws As Of April 2023 · Sec. 1.01 · Page 5
Governing documents omit mandatory New York procedures for weekday examination of chronological receipts/expenditures and payment vouchers and delivery of an annual financial report.
Operative Clause · Sec. 1.01 (Page 5)
“Type of corporation. As provided in the Second Restated Certificate of Incorporation of Heritage Hills Society Ltd. (hereinafter the Society), these Bylaws shall be applicable to the Society as a type "A"…”
Why It’s Flagged
N.Y. Real Prop. Law § 339-w
Under N.Y. Real Prop. Law § 339-w, the Board or managing agent must keep detailed, accurate records in chronological order of the receipts and expenditures arising from the operation of the property, make such records and authorizing vouchers available for examination by any owner/shareholder at convenient hours of weekdays, and render a written annual report summarizing all receipts and expenditures.
Sample Discussion Wording for HOA Counsel
For Board & Counsel Review
1Pursuant to N.Y. Real Prop. Law § 339-w, the Board and Managing Agent shall keep detailed, accurate records in chronological order of the receipts and expenditures arising from the operation of the Property.
2Such records and the vouchers authorizing payments shall be available for examination by any Unit Owner, Shareholder, or Member at convenient hours of weekdays, and a written report summarizing all receipts and expenditures shall be rendered to all Owners at least once a year.
REMAINING INITIAL FINDINGS & FULL DOCUMENT SET
2 Additional Issues Flagged in Initial Scan
Unlock exact page coordinates, statutory citations, and counsel discussion notes for all 2 remaining issues—plus load up to 10 PDFs for complete review.
CC&Rs & Declaration HierarchyBylaws, Elections & QuorumArchitectural Review (ARC)Fines, Hearings & Due ProcessLeasing & Rental RestrictionsReserve Studies & AssessmentsOfficial Records InspectionNY RPL Art. 9-B & N-PCL & Federal Preemption
FULL GOVERNING DOCUMENT AUDIT · UP TO 10 PDFS · $699
What the Full Analysis Checks & How It Works
Statutory & Federal Check: Audits up to 10 PDFs (CC&Rs, Bylaws, Rules & Amendments) against New York statutes (NY RPL Art. 9-B & N-PCL), Federal law, and local codes.
Cross-Document Hierarchy Check: Flags internal contradictions where Rules, Policies, or Bylaws conflict with your recorded Declaration.
Marked-Up PDFs for Board & Counsel: Boxes each issue on the source page with the controlling statute cited and sample discussion wording.
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Heritage Hills Society & New York Governing Document Audit FAQ
Answers for HOA board members, community association managers (CAMs), association legal counsel, and homeowners reviewing Heritage Hills Society’s governing documents under NY RPL Art. 9-B & N-PCL.
Homeowners & Community OverviewWhat governing documents were audited for Heritage Hills Society in Somers, New York?
TrueHOA Crystal AI scanned 2 public governing PDF(s) associated with Heritage Hills Society (Somers, New York), including HH Society Bylaws As Of April 2023 and RULES REGULATIONS Updated 12.10.2024 003 (primary excerpt: HH Society Bylaws As Of April 2023), parsing 119 operative clauses with exact PDF page coordinates. The audit checks CC&Rs (Declaration of Covenants, Conditions, and Restrictions), Bylaws, Articles of Incorporation, and Rules & Regulations against N.Y. Real Prop. Law § 339-w and New York Condominium Act (Real Property Law Art. 9-B), Business Corporation Law (BCL) & Not-for-Profit Corporation Law (N-PCL).
HOA Board of DirectorsWhy did Heritage Hills Society’s governing documents flag 3 potential compliance issues, and what should the Board do?
Older HOA Declarations, Bylaws, and Operating Rules frequently contain provisions superseded by subsequent amendments to New York Condominium Act (Real Property Law Art. 9-B), Business Corporation Law (BCL) & Not-for-Profit Corporation Law (N-PCL) or federal law, or internal hierarchy conflicts where board rules contradict the recorded Declaration. The 3 flagged clauses highlight areas where Heritage Hills Society’s Board of Directors and association counsel can proactively update policies, avoid unenforceable fine or enforcement disputes, and fulfill board fiduciary duties.
HOA & Real Estate AttorneysHow does TrueHOA Crystal AI check New York HOA governing documents under NY RPL Art. 9-B & N-PCL for association counsel?
TrueHOA Crystal AI ($699 one-time for up to 10 governing PDFs) evaluates every clause against federal law (Fair Housing Act, OTARD 47 C.F.R. § 1.4000 telecommunications rules, federal solar/bankruptcy protections), New York Condominium Act (Real Property Law Art. 9-B), Business Corporation Law (BCL) & Not-for-Profit Corporation Law (N-PCL), local codes, and cross-document hierarchy (Recorded Declaration > Articles > Bylaws > Rules). Every PDF page is widened by 340pt on the right margin with exact paragraph bounding boxes, statutory citations (N.Y. Real Prop. Law § 339-w), and non-repetitive discussion wording prepared for HOA legal counsel.
Community Association Managers (CAMs)How do New York HOA property managers use TrueHOA Crystal AI during onboarding or annual compliance reviews?
Community association managers (CAMs, CMCA, AMS, PCAM) and management companies use TrueHOA Crystal AI when onboarding a new New York HOA or preparing for annual meetings, reserve and assessment reviews, architectural (ARC) disputes, or covenant enforcement. The audit works alongside Vantaca, AppFolio, CINC, and TownSq to give managers an instant, page-cited compliance roadmap across all 10 community PDFs.
Elections & Covenant AmendmentsHow can Heritage Hills Society pass a CC&R or Bylaw amendment or run a certified HOA election in New York?
When an audit identifies outdated covenants or bylaws requiring homeowner ratification, or when Heritage Hills Society conducts its annual board election, TrueHOA Verified Governance® ($0.50 per door per month, unlimited elections and votes) provides secret-ballot and electronic voting compliance, automated quorum tracking, and cryptographically sealed election records that cut manager election administration time by 98%.
