Our initial scan found 2 potential issues in your governing documents.
We checked the 3 public PDFs on Southern Hills HOA’s website against current New York (NY RPL Art. 9-B & N-PCL) and federal HOA law—and more issues may exist depending on the documents you load.
✓29af32…✓29af32…✓29af32…+ Add up to 10 PDFs in Full Analysis
29af32 15a2b696815d417ebc7346602429185e · Sec. 3.05. · Page 6
Governing documents omit the N.Y. Real Prop. Law § 339-kk statutory rent interception and tenant protection protocol for non-occupying owners delinquent for more than 60 days.
Operative Clause · Sec. 3.05. (Page 6)
“Maximum Annual Assessment Per Lot, Per Year. Until January 1 of the year immediately following the conveyance of the first lot to an owner, the maximum annual assessment shall be $780.00 per lot. (a) From…”
Why It’s Flagged
N.Y. Real Prop. Law § 339-kk; N.Y. Gen. Bus. Law § 352-e(2-d)
Under N.Y. Real Prop. Law § 339-kk, if a non-occupying owner fails to make common charge or assessment payments within 60 days after the expiration of any grace period, the board may provide written notice to both the non-occupying owner and the rental tenant directing that rental payments be made directly to the association until the delinquency is satisfied.
Sample Discussion Wording for HOA Counsel
For Board & Counsel Review
Pursuant to N.Y. Real Prop. Law § 339-kk, if a non-occupying Owner fails to make all payments due for common charges, assessments, or late fees within 60 days after the expiration of the grace period, the Board shall provide written notice to the non-occupying Owner and the rental tenant demanding that future rental payments be paid directly to the Association until the delinquency is brought current.
REMAINING INITIAL FINDINGS & FULL DOCUMENT SET
1 Additional Issues Flagged in Initial Scan
Unlock exact page coordinates, statutory citations, and counsel discussion notes for all 1 remaining issues—plus load up to 10 PDFs for complete review.
CC&Rs & Declaration HierarchyBylaws, Elections & QuorumArchitectural Review (ARC)Fines, Hearings & Due ProcessLeasing & Rental RestrictionsReserve Studies & AssessmentsOfficial Records InspectionNY RPL Art. 9-B & N-PCL & Federal Preemption
FULL GOVERNING DOCUMENT AUDIT · UP TO 10 PDFS · $699
What the Full Analysis Checks & How It Works
Statutory & Federal Check: Audits up to 10 PDFs (CC&Rs, Bylaws, Rules & Amendments) against New York statutes (NY RPL Art. 9-B & N-PCL), Federal law, and local codes.
Cross-Document Hierarchy Check: Flags internal contradictions where Rules, Policies, or Bylaws conflict with your recorded Declaration.
Marked-Up PDFs for Board & Counsel: Boxes each issue on the source page with the controlling statute cited and sample discussion wording.
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Southern Hills HOA & New York Governing Document Audit FAQ
Answers for HOA board members, community association managers (CAMs), association legal counsel, and homeowners reviewing Southern Hills HOA’s governing documents under NY RPL Art. 9-B & N-PCL.
Homeowners & Community OverviewWhat governing documents were audited for Southern Hills HOA in Henrietta, New York?
TrueHOA Crystal AI scanned 3 public governing PDF(s) associated with Southern Hills HOA (Henrietta, New York), including 29af32 15a2b696815d417ebc7346602429185e, 29af32 3d68384c9d6e4dfeb20b9627c1bc951d, and 29af32 4b805c2d7dbf49429577e86f256cbbad (primary excerpt: 29af32 15a2b696815d417ebc7346602429185e), parsing 172 operative clauses with exact PDF page coordinates. The audit checks CC&Rs (Declaration of Covenants, Conditions, and Restrictions), Bylaws, Articles of Incorporation, and Rules & Regulations against N.Y. Real Prop. Law § 339-kk; N.Y. Gen. Bus. Law § 352-e(2-d) and New York Condominium Act (Real Property Law Art. 9-B), Business Corporation Law (BCL) & Not-for-Profit Corporation Law (N-PCL).
HOA Board of DirectorsWhy did Southern Hills HOA’s governing documents flag 2 potential compliance issues, and what should the Board do?
Older HOA Declarations, Bylaws, and Operating Rules frequently contain provisions superseded by subsequent amendments to New York Condominium Act (Real Property Law Art. 9-B), Business Corporation Law (BCL) & Not-for-Profit Corporation Law (N-PCL) or federal law, or internal hierarchy conflicts where board rules contradict the recorded Declaration. The 2 flagged clauses highlight areas where Southern Hills HOA’s Board of Directors and association counsel can proactively update policies, avoid unenforceable fine or enforcement disputes, and fulfill board fiduciary duties.
HOA & Real Estate AttorneysHow does TrueHOA Crystal AI check New York HOA governing documents under NY RPL Art. 9-B & N-PCL for association counsel?
TrueHOA Crystal AI ($699 one-time for up to 10 governing PDFs) evaluates every clause against federal law (Fair Housing Act, OTARD 47 C.F.R. § 1.4000 telecommunications rules, federal solar/bankruptcy protections), New York Condominium Act (Real Property Law Art. 9-B), Business Corporation Law (BCL) & Not-for-Profit Corporation Law (N-PCL), local codes, and cross-document hierarchy (Recorded Declaration > Articles > Bylaws > Rules). Every PDF page is widened by 340pt on the right margin with exact paragraph bounding boxes, statutory citations (N.Y. Real Prop. Law § 339-kk; N.Y. Gen. Bus. Law § 352-e(2-d)), and non-repetitive discussion wording prepared for HOA legal counsel.
Community Association Managers (CAMs)How do New York HOA property managers use TrueHOA Crystal AI during onboarding or annual compliance reviews?
Community association managers (CAMs, CMCA, AMS, PCAM) and management companies use TrueHOA Crystal AI when onboarding a new New York HOA or preparing for annual meetings, reserve and assessment reviews, architectural (ARC) disputes, or covenant enforcement. The audit works alongside Vantaca, AppFolio, CINC, and TownSq to give managers an instant, page-cited compliance roadmap across all 10 community PDFs.
Elections & Covenant AmendmentsHow can Southern Hills HOA pass a CC&R or Bylaw amendment or run a certified HOA election in New York?
When an audit identifies outdated covenants or bylaws requiring homeowner ratification, or when Southern Hills HOA conducts its annual board election, TrueHOA Verified Governance® ($0.50 per door per month, unlimited elections and votes) provides secret-ballot and electronic voting compliance, automated quorum tracking, and cryptographically sealed election records that cut manager election administration time by 98%.
